The EHFS Constitution
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The Society is affiliated to The Open Spaces Society and The Ramblers' Association.

  1. Title

    The Society shall be known as The East Herts Footpath Society.

  2. Objects

    The objects of the Society shall be to work for and assist in:-

    1. the provision, preservation and protection of public rights of way over footpaths and other ways, in particular those in East Hertfordshire
    2. the preservation and enhancement for the benefit of the public of the beauty of the countryside
    3. the advancement of the education of the general public in matters relating to the foregoing objects

  3. Membership

    Full membership of the Society shall be accorded to any individual aged 18 years or over who is in sympathy with, and has a commitmenyt to, the objects of the Society as set out above and who has paid the annual subscription as laid down from time to time by the Executive Committee.

  4. Executive Committee

    There shall be an Executive Committee elected at the Annual General Meeting which shall consist of not more than 15 members. The Committee shall have the following powers:-

    1. to co-opt other members (not exceeding 3 in number) as may be required to carry on the business of the Society
    2. to co-opt during the year a Chairman, a Secretary, and a Treasurer, and such other members as may be necessary to fill occurring vacancies on the Committee, provided that the Committee shall never exceed more than 18 members altogether.
    3. to elect every year a Chairman, a Secretary and a Treasurer, and such other officers as are required to carry out the day-today business
    4. to approve or reject applications for membership
    5. for good and sufficient reason to terminate the membership of any individual person provided that any such person shall have the right to be heard beforehand byb the Executive Committee
    6. to adopt and issue standing orders or rules for the Society provided that they shall be subject to review by the Society in General Meeting and shall not be inconsistent with the provisions of this Constitution

    The quorum for any Committee meeting shall be five members of the Committee.

  5. Officers

    As stated in Clause 4, the Executive Committee has the responsibility to elect every year (following the Annual General Meeting) the following:-

    1. Chairman
    2. Secretary
    3. Treasurer
    4. Such other officers as may, in the opinion of the Committee, be required to carry on the business of the Society, such as, for example, a Vice Chairman, an editor, or a person to take charge of clearance and other work in the field

    Every such officer appointed shall hold office only until the next following Annual General Meeting, when a new Executive Committee shall be appointed.

  6. Annual General Meeting

    The Annual General Meeting of the Society shall be held during the first 3 months of the calendar year and never later than 31st March. The date is to be agreed by the Executive Committee and not less than 30 days' written notice of the date and place of such a meeing shall be given to members in general.

    Every such General Meeting shall (amongst other business) elect members of the Executuve Committee as set in Clause 4 and in addition the meeting shall appoint an Honorary Auditor to serve until the next following Annual General Meeting.

  7. Extraordinary General Meetings

    Extraordinary General Meetings may be called:-

    1. by the Executive Committee
    2. on receipt by the Secretary of a written request signed by not fewer than 20 paid-up members.

    In either case not less than 30 days' written notice of the date and place of such a meeting shall be given to paid up members and in addition they shall be provided with a statement as to the business to be transacted.

  8. Quorum

    The quorum at a General Meeting of the Society shall be 20 paid up members of the Society or such other number as the Society may in General Meetiing from time to time decide.

  9. Voting

    Save as otherwise provided, all questions arising at any meeting shall be decided by a simple majority of the full members present and voting. Arrangements for proxy voting may from time to time be made by the Committee provided that no such arrangement shall be made with regard to Clauses 11 and 12. No person shall exercise more than one vote notwithstanding that he or she may have been appointed to represent 2 or more interests, but in the case of an equality of votes the chairman of the meeting shall have a second or casting vote.

  10. Transactions

    The Society shall manitain books of accounts for financial transactions during each calendar year and a statement of account, signed by the Treasurer and certified by the Honorary Auditor, shall be presented to every Annual General Meeting.

    All cheques or Standing Orders which draw upon the Society's funds shall be signed by 2 of the signatories approved by the Executive Committee at their first meetiing following each Annual General Meeting. These signatories woul;d normally include the Treasurer, the Chairman, the Secretary and such other members of the Executive Committee able (by their geographical location) to expedite urgent payments. These approved signatories shall be authroised only until the next followinig Annual General Meeting.

    Minutes books shall be kept by the Committee and the appropriate secretary shall enter in the minute book a record of all proceedings and resolutions.

  11. Alteration

    Alterations to this Constitution shall receive the assent of two-thirds of the full members present and voting at an Annual General Meeting or an Extraordinary General Meeting. A resolution for the alteration of teh Constitution must be received by the Secreatry of the Society at least 60 days before the meeting at which the resolution is to be brought forward. At least thirty days' notice of such a meeting must be given by the Secretary to the membership and must include notice of the alteration proposed.

    Provided that no alteration shall be made to clause 2 (objects), clause 12 (dissolution) or this clause until the approval in writing of the charity commissioners or other authority having charitable jurisdiction shall have been obtained; and no alteration shall be made which would have the effect of causing the society to cease to be a charity in law.

  12. Dissolution

    The Society may be dissolved by a Resolution passed by a two=thirds majority of the full members present and voting at an Extraordinary General Meeting convened for the purpose of which 30 days' notice shall have been given to members. Such resolution may give instructions for the disposal of any assets held by or in the name of the Society.

    Provided that, if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members of the Society but shall be given or transferred to such other charitable institution or institutions haviing objects similar to some or all of objects of the Society as the Society may determine and, if and in so far as effect cannot be given to this provision, then to some other charitable purpose.

This Constitution was adopted by the Society at the Annual General Meeting held on 8th March 1991.

M H Westley
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© Copyright 2012, East Herts Footpath Society. Last updated: 27/01/2012